Privacy Policy

Last updated November 19, 2025

Thank you for choosing to be part of our community at Sentient Media (“Company”, “we”, “us”, or “our”). We take your privacy seriously and are committed to protecting your Personal Information and your right to privacy. For purposes of this privacy policy, “Personal Information” means any information that is linked or reasonably linkable to an identified or identifiable natural person.  If you have any questions or concerns about our policy, or our practices with regards to your Personal Information, please contact us at [email protected].

This privacy policy applies to all Personal Information collected through our website (www.sentientmedia.org), and/or any related services, sales, marketing or events (collectively the “Services”).

In this privacy policy, we explain what information we collect, how we use it, and what rights you have in relation to it. 

Please read this privacy policy carefully and make sure you understand and agree with it before you access our Services.

TABLE OF CONTENTS

1. What Personal Information Do We Collect?
2. How Do We Use Your Personal Information?
3. Will Your Personal Information Be Shared With Anyone?
4. Cookies And Other Tracking Technologies
5. How Do We Handle Your Social Media Logins?
6. Third-party Websites
7. How Long Do We Keep Your Personal Information?
8. How Do We Keep Your Personal Information Safe?
9. Do We Collect Personal Information From Minors?
10. What Are Your Privacy Rights?
11. Do California Residents Have Specific Privacy Rights?
12. Do We Make Updates To This Policy?
13. How Can You Contact Us About This Policy?
14. How Can Your Review, Update, or Delete the data we collect from you?

1. What Personal Information Do We Collect?

a) Personal information you disclose to us directly:

We collect Personal Information that you voluntarily provide to us in a variety of ways. This may include Personal Information you disclose when registering for the Services, expressing an interest in obtaining information about us or our Services, participating in activities on the Services (such as posting messages in our online forums or entering competitions, contests or giveaways), or otherwise contacting us.

The specific Personal Information that we collect depends on the context of your interactions with the Services, the choices you make, and the products and features you use. The Personal Information we collect may include, but is not limited to the following:

i) Name and Contact Data. Including your first and last name, email address, postal address, phone number, and other similar contact data.

ii) Credentials. Including passwords, password hints, and similar security information used for authentication and account access.

iii) Unique and other Online Identifiers. Including information about your device, such as the type and model, software version, manufacturer, operating system (e.g. iOS or Android), carrier name, mobile browser (e.g. Chrome, Safari), and identifiers assigned to your device, such as its iOS Identifier for Advertising (IDFA), Android Advertising ID (AAID), information your browser or operating system automatically provides to us, such as your IP address, your location information, such as the approximate geographic area provided by your Internet service provider (ISP) or location positioning information provided by the location services and GPS features of your mobile device or website when location services have been enabled

iv) Social Media Login Data. We provide you with the option to register using social media account details, like your, Instagram, X (formerly known as Twitter) or other social media account. If you choose to register in this way, we will collect the Information described in the section called “HOW DO WE HANDLE YOUR SOCIAL LOGINS” below.

b) Personal Information collected from other sources:

In addition to Personal Information collected directly from you, we may also obtain your Personal Information from other sources, such as public databases, joint marketing partners, social media platforms (such as Meta), as well as from other third parties. Examples of the information we receive from other sources include, but are not limited to: social media profile information (e.g., your name, gender, birthday, email, current city, state and country, user identification numbers for your contacts, profile picture URL and any other information that you choose to make public); marketing leads and search results and links, including paid listings (e.g., sponsored links), etc..

2. How Do We Use Your Personal Information?

We use Personal Information collected via our Services for a variety of business purposes. This may include, but is not limited to, activities designed to:

We use the information we collect or receive:

a) Administer the Services

v) Provide you with customer support;

vi) Respond to your requests and inquiries;

vii) Create and manage your account; and

viii) Fulfill orders for the services or merchandise that you purchase, including communicating with suppliers that help us complete these transactions.

b) Market and operate our programs, promotions and Events

i) Promote and administer contests or other promotions that we and our partners make available for users;

ii)Advertise and operate the events that we organize; and

iii) Advertise and operate the programs we organize.

c) Advertise the magazine and other products and services that we and our customers offer

i) Ensure that our advertising is properly displayed on the services and other websites;

ii) Identify advertising that we think may interest you; and

iii) Track advertising tailored to your interests on the services and other websites.

d) Perform services for our customers

i) Develop, or work with third parties to develop, content based on inferred user interest;

ii) Display advertisements on our apps or websites; and

iii) Marketing to registrants at contests, programs, or events.

e) Improve the services or offerings and develop new ones

i) Administer focus groups and surveys;

ii) Conduct research and analysis of users’ behavior to improve the services or offerings;

iii) Identify and repair bugs in apps and websites; and

iv) Develop new features.

f) Prevent, detect and fight illegal or unauthorized activities

i) Address suspected or detected unauthorized and illegal activity on or through websites or apps, such as scraping, spam or fraud;

ii) Analyze data related to fraudulent activities to prevent against recurrences and design countermeasures; and

iii) Detect security incidents.

g) For legal compliance

i) Enforce or exercise our rights, for example as provided in our Terms of Service; and

ii) Audit our and our Suppliers’ compliance with applicable law.

3. Will Your Personal Information Be Shared With Anyone?

Generally, we disclose information, including Personal Information users provide us, to our affiliates, suppliers and other vendors to improve user experiences with websites and apps. More specifically, we may provide personal information we collect to the following entities for the purposes listed.

a)With our Suppliers or Vendors

Our suppliers help us to operate and improve the websites or apps. Our suppliers support technical processing operations, such as data hosting and maintenance, virtual event hosting, analytics, customer care, securing our data and systems, marketing and detecting and preventing spam and intellectual property infringement.

b)With customers, sponsors and advertisers for events or programs

We provide our own, or sometimes co-branded, events and promotions with certain customers and we also offer customers the opportunity to sponsor certain aspects of our events or programs. As a part of these events or programs, we request Personal Information for participation and/or registration, and we may share this participation and registration information with the customer. For example, we may share contact information and attendee lists with our event sponsors and advertisers. We may share personal information collected though our events or programs with providers of products and services that we believe will interest participants in the events or programs.

c)With order fulfillment vendors

We may provide users of our websites and apps with the opportunity to purchase certain goods and services through the websites and apps. We partner with order fulfillment vendors for payment processing and order fulfillment. These vendors will request personal information for us or our users. 

d)With advertising technology providers

Third-party advertising technology (“Ad Tech”) providers help us to serve and track digital advertisements through the websites, apps and on third-party digital services. Ad Tech providers use cookies and other data collection tools to collect information about a user’s interaction with websites, apps and digital advertisements and combine this information with other sources to deliver digital advertisements about goods and services that are targeted to user interests (as inferred from your online activity). 

e) For corporate transactions

We may transfer personal information if we are involved, whether in whole or in part, in a merger, sale, acquisition, divestiture, restructuring, reorganization, dissolution, bankruptcy or other change of ownership or control.

f) When required by law

Applicable law may require us or our suppliers or vendors to disclose personal information when we believe necessary to (i) comply with a legal process, such as a court order, subpoena or search warrant, government investigation or other legal requirement, (ii) help prevent or detect crime and (iii) respond to lawful requests from law enforcement and government regulators.

g)To enforce legal rights

We also share information: (i) if we believe that disclosure would mitigate our liability in an actual or threatened lawsuit; (ii) as necessary to protect our legal rights and legal rights of our users or other interested parties; (iii) to enforce our agreements with users; and (iv) to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing.

4. Cookies And Other Tracking Technologies?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

5. How Do We Handle Your Social Media Logins?

Our Services offer you the ability to share an article on your third-party social media account (like your Facebook or X logins). Where you choose to do this, we may receive certain profile information about you from your social media provider. The profile Information we receive may vary depending on the social media provider concerned, but will often include your name, e-mail address, friends list, profile picture as well as other information you choose to make public.

We will use the information we receive in a manner consistent with this privacy policy. Please note that we do not control, and are not responsible for, other uses of your Personal Information by your third-party social media provider. We recommend that you review their privacy policy to understand how they collect, use and share your information, and how you can set your privacy preferences on their websites and apps.

6. Third-party Websites?

The Services may contain advertisements from third parties that are not. Any information collected by third parties is not covered by this privacy policy. We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services, or applications that may be linked to or from the Services. You should review the policies of such third parties and contact them directly to respond to your questions.

7. How Long Do We Keep Your Information?

We strive to only keep your Personal Information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

8. How Do We Keep Your Information Safe?

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please remember that the internet itself is not 100% secure and we cannot guarantee the security of any information that you provide to us.

9. Do We Collect Information From Minors?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at [email protected].

10. What Are Your Privacy Rights?

Sentient Media is based in the United States and operates under United States law.  If you primarily live outside of the United States, the Personal Information we collect may be transferred to and processed in the United States and in other countries where the privacy laws may not be the same as the laws where you live and, in some cases, may not be as protective.

a) Account Information: 

If you would at any time like to review or change the information in your account or terminate your account, you can:

■ Contact us using the contact information provided.
■ Log into your account settings and update your user account.

We strive to honor your request, but some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with legal requirements.

b) Cookies and similar technologies: 

Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. To opt-out of interest-based advertising by advertisers on our Services visit http://www.aboutads.info/choices/.

c) Opting out of email marketing:

You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. To otherwise opt-out, you may:

■ Note your preferences when you register an account with the site.
■ Access your account settings and update preferences.
■ Contact us using the contact information provided.

11. Do California Residents Have Specific Privacy Rights?

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. Please note that we do not make any such disclosures.

If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from our systems.

12. Do We Make Updates To This Policy?

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

13. How Can You Contact Us About This Policy?

If you have questions or comments about this policy, you may email us at [email protected] or by post to:

Sentient Media
2261 Market Street #86748, San Francisco, CA 94114 United States

Phone: 707-234-8051

14 How Can Your Review, Update, or Delete the data we collect from you?

Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please submit a request. Where required by applicable law, we will respond to your request within 30 days.